Tolomail
Private beta · early access

Never lose a reply in Gmail again.

Tolomail adds a thread map, an awaiting-reply tracker, sender insights, an attachments panel and private notes — right inside Gmail. Built for people whose inbox is their work.

Request beta access See how it works →
100% on-device Read-only Gmail No servers

For inboxes you can't afford to lose

Boutique lawyerstracking client back-and-forth
Agency recruitersjuggling candidate threads
Founders & BDchasing slow-moving deals

HOW IT WORKS

From install to mapped inbox in 30 seconds.

No setup, no config, no servers. Three steps, then it's just always there.

1

Install in Chrome

One click from the Chrome Web Store. No account creation. No credit card. ~10 seconds.

★
Tolomail
Featured · Productivity
2

Sign in to Gmail

Google's standard OAuth screen. Read-only scope. Your data never leaves your browser — there is no server to send it to.

G Sign in with Google
✓ Read-only Gmail access
✓ Local Drive backup folder
✗ No send, modify or delete
3

Open any thread

Tolomail instantly maps it: structure, who replied last, who's been waiting, and every attachment. Always one keystroke away.

A Anna · Mon
L You · Mon
A Anna · Tue
L You · now

You're losing replies you don't even know about.

The thread fell off page one. The reply needed a nudge three days ago. The attachment is in an email from six weeks back that you can't find. Gmail's search is great for finding words — useless for the question that actually matters:

"Who am I waiting on, and how long have I been waiting?"

Tolomail answers that — and four other questions Gmail won't.

FEATURES

Five surfaces. One purpose.

Everything Tolomail adds, you can see at a glance — without ever leaving Gmail.

Thread map

See the whole conversation as a tree.

Reply hierarchy, sender colors, depth, timing — at a glance. Click any node to scroll Gmail to that message. Works on threads with 40+ replies where Gmail's stack view becomes unreadable.

For boutique lawyers reconstructing who responded to which clause.

Thread map 8 messages · 4 senders Tree · Table
AAnna Reichert — Mon 9:14
LYou — Mon 11:02
AAnna Reichert — Tue 8:40
MMarco Bianchi — Wed 14:10
LYou — Wed 17:55
KKlaus Wagner — Thu 9:01
LYou — today 10:24 current

Tree view inside the Tolomail card.

Awaiting reply

Know exactly who hasn't gotten back to you.

Tolomail scans your sent mail and flags threads where the ball is in their court. Days-pill goes amber, then red. Auto-dismisses when they reply. Add a private note to remember what's pending.

For agency recruiters tracking which candidates ghosted, and for how long.

Awaiting reply 12 open All · Mine
14d Klaus Wagner · Distribution agreement — pricing v3 ×
9d James Patel · Re: candidate shortlist for Series B role ×
5d Anna Reichert · Q3 contract draft for review ×
🗒 Called Anna re: contract, waiting on signed copy
3d Sara Kim · Vendor pricing — final round ×
1d Marco Bianchi · EMWD meter location follow-up ×

Awaiting list with inline notes (v0.9.67).

Sender insights

Every sender, summarized.

Open any email. Tolomail tells you how often you correspond, when they last replied, your average response time, and how many threads are still open. Built from your own Gmail history — never sent off-device.

For founders walking into a call: 30 seconds of context, instead of 5 minutes of scrolling.

Sender insights [email protected]
Last received
Jun 2 — RE: EMWD Meter Location
Total received
201
Received this month
8
Avg response time
~4h 20m
Open awaiting
3 threads
Last you replied
Jun 1, 17:42

Sender insights for the current correspondent.

Attachments panel

Every file you've ever received, searchable.

A Chrome side panel that indexes every attachment across your inbox. Filter by type, sender, or date. Favorite the important ones. Click to open in Gmail. No more "I know they sent it last spring…"

For BD operators tracking term sheets and signed PDFs across deals.

Attachments 1,284 indexed PDF · IMG · DOC · ★
PDF
Distribution_agreement_v3.pdf
Klaus Wagner · Jun 3
IMG
site_photo_meter.jpg
Anna Reichert · Jun 2
DOC
Q3_contract_draft.docx
Marco Bianchi · May 30
PDF
Term_sheet_signed.pdf ★
Sara Kim · May 28
XLS
vendor_pricing_v2.xlsx
Sara Kim · May 27
PDF
NDA_TechCo.pdf
TechCo HR · May 21

Side panel — searchable attachment library.

Per-account neon

Two Gmails, zero confusion.

Each account gets its own neon border color. Tolomail follows your active Gmail tab and switches automatically — no cross-account data leaks, no "wait, which inbox am I in?" moments. Add as many accounts as you want.

For anyone running a work + personal Gmail in parallel tabs.

[email protected]
★ Klaus Wagner · 12d
★ Marco Bianchi · 5d
[email protected]
★ Mom · 2d
★ Landlord · 1d

Two accounts, two neon identities — no mix-ups.

Thread notes

Private notes pinned to any thread.

One yellow sticky per conversation. Visible only to you, never sent to Gmail. Optional mirror to Downloads/Lodestar/notes.json or your own Google Drive private appdata folder.

"Called Anna re: contract, waiting on signed copy" — right where you'll see it next time.

Thread: Q3 contract draft for review
🗒 Called Anna re: contract, waiting on signed copy. Next nudge: Friday EOD if no reply. saved · 2s ago · private

Pinned to the thread, never to Gmail.

WHO IT'S FOR

Built for the people who lose money when they miss a reply.

Three flavors of the same problem. Tolomail solves all three the same way.

⚖

For boutique lawyers

You're tracking 14 active matters. Every one of them is a Gmail thread that has to never go cold. Tolomail's Awaiting list tells you which client is overdue for a follow-up, and the thread map lets you reconstruct who agreed to what — in seconds.

"I stopped losing 2-3 follow-ups a week."
🎯

For agency recruiters

You're juggling 40 candidates across 8 roles. Gmail collapses them into a wall of subject lines. Tolomail surfaces who's ghosted, for how long, and exactly which thread is waiting on a yes/no — so no one falls through the cracks.

"Awaiting list is my morning to-do.
🚀

For founders & BD operators

Complex deals = long threads = lost context. Sender insights gives you a 30-second briefing before any call. Attachments panel finds the signed term sheet from three weeks ago. Notes remind you what you promised whom.

"Like a CRM that lives inside Gmail."

PRIVACY

Your inbox doesn't leave your browser.

Most "Gmail productivity" tools route your email through a server. Tolomail doesn't. There is no Tolomail server. Your data is read in your browser, stored on your device, and that's where it stays.

  • All thread data, attachments, notes — stored in your browser's IndexedDB and Chrome storage.
  • Optional notes backup goes to your own Google Drive (private appdata folder).
  • No analytics. No tracking SDKs. No ads.
  • Read-only Gmail access. Tolomail can't send, modify, or delete any message.
  • Open about every permission — see the Privacy Policy.
Data flow
Gmail
your account
→
read-only
Your browser
IndexedDB · chrome.storage
⊗
nowhere
Tolomail server
does not exist

OUR STORY

Why "Tolomail"?

Tolomeo is the Italian name for Ptolemy, the Alexandrian astronomer who, around 150 CE, produced the first systematic catalog of the stars — the Almagest. For 1,400 years, sailors crossed the open sea with Ptolemy's map of the heavens in mind.

Your inbox is similar: a sprawl of luminaries (people who matter), constellations (long-running threads), and a lot of unmapped dark. Tolomail puts the structure in front of you so you can navigate by it instead of guessing.

Hand-built in Italy by Lorenzo Toccaceli, an indie developer.

FAQ

Answers, before you ask.

Is Tolomail safe? What does it do with my Gmail data?

Tolomail runs entirely in your browser. There is no Tolomail server. Your messages, threads, attachments and notes are read locally, stored locally (in IndexedDB and chrome.storage), and never transmitted anywhere we control. The optional Drive backup goes to your own Google Drive private appdata folder — we can't see it.

Why do you need access to my Gmail?

Tolomail uses the gmail.readonly scope — the most restrictive Gmail scope Google offers. It lets us read your messages and metadata to build the thread map, awaiting list and sender insights. It does not let us send, modify, archive or delete anything. Ever.

Can I use it with multiple Gmail accounts?

Yes — add as many as you want. Each gets a different neon border color so you always know which account you're looking at. Tolomail follows whichever Gmail tab is focused and switches automatically. Per-account data is fully isolated (separate storage, separate Drive backup).

How does the Awaiting list know which threads need follow-up?

A heuristic: it looks at threads where your last message was a "substantive" reply (a question, a request, or anything that genuinely expects a response — not just "thanks!") and flags ones where the other party hasn't responded for N days. Auto-responders, bulk mail and FYI-forwards are filtered out. You can dismiss any item with one click, and Tolomail learns to leave it alone.

What happens if I uninstall?

Chrome wipes everything — IndexedDB, chrome.storage, the lot. The optional Drive backup stays in your Drive (you own it). No leftovers, no zombie accounts on our side, because there is no "our side."

When does Pro launch? How much will it cost?

Free public release is coming after Google OAuth verification (~4-6 weeks). Pro launches alongside at $9/month ($79/year). Beta testers keep Pro free forever — request beta access above to grandfather in.

PRICING

Free during beta. Honest pricing at launch.

Beta testers keep Pro free forever. Everyone else gets a genuine free tier and a fair Pro upgrade.

Free

$0/month

For anyone who wants a better Gmail.

  • Thread Map (Tree + Table)
  • Sender Insights
  • Thread Notes
  • Single Gmail account
  • Local-only storage
Get started free
Beta: free forever

Pro

$9/month

For people who can't afford to miss a reply.

  • Everything in Free
  • Awaiting-Reply tracker
  • Attachments side panel
  • Multi-account (unlimited)
  • Drive backup & sync
  • Notes disk mirror
Join the beta — keep Pro free forever

$79/yr if billed annually after launch. Beta testers: free forever.

Team plans coming after launch. Reach out at [email protected] if you'd like early notice.

Ready to map your inbox?

Tolomail is in private beta. Get on the list — we onboard new testers weekly.

Request beta access or Read the privacy policy first

Public Chrome Web Store launch: coming after OAuth verification (~4-6 weeks).